Decision Maker: Executive Shareholder and Trustee Committee

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: December 4, 2025

Purpose:

Content: Decision: 1.                     Note and approve the charitable accounts for the financial year ending 31 March 2025 to be presented for approval at trustees’ meetings for each of the following charities:   ·       Burpham War Memorial Recreational Grounds Charity (304982). ·       Guildford Sports Ground Charity (also known as Woodbridge Road Sports Ground) (305056) ·       Public Walks and Pleasure Grounds Charity (Allen House Grounds) (305054).  ·       Arundel House (Hamilton Fellows) (200491) ·       The Mayor’s Local Support Fund (258388) ·       The Racks Close Open Space Charity (1058137)   2.                     Delegate authority to the joint Strategic Director of Finance and Resources to convene a trustee meeting for each of the charities and on behalf of the Council, approve the audited accounts, annual returns and consider the audits for the charities.   Reason(s): 1.                     As a trustee the Council has a responsibility to ensure it has in place robust mechanisms for making trustee decisions which are in the best interest of the charity. The recommendation in this report enables the Council as Trustee to fulfil its duties in respect of accounting and reporting responsibilities whilst supporting good governance so that the Council is exercising its trustee function competently, robustly and transparently.   2.                     To enable the Council to be able to fulfil its duties in respect of best value and continuous improvement in respect of its interest in charities, and to keep under review the objectives, strategies and plans, and performance of each of it companies.   Other options considered and rejected by the Committee: None.   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.