Decision Maker: Executive Shareholder and Trustee Committee

Outcome: Recommendations approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: December 4, 2025

Purpose: To consider and approve the: Final annual accounts; and Performance reporting as against Business Plan; and Annual Business Plan for following year

Content: Decision: 1.                     Note that the 2024/25 draft accounts are not yet available and therefore cannot be approved by the Board of Directors. 2.                    Note that the filing date for the next company accounts is 29 March 2026. 3.                     Delegate authority to the Joint Strategic Director of Housing, Communities and Environment, in consultation with the Leader, to review and offer comments as shareholder on the 2024/25 accounts if they are prepared before the next ESTC meeting, with a report to then follow to the next ESTC meeting with an update on the position. 4.                     Note that the NDH Business Plan is to be prepared and will be presented in draft for approval by ESTC in due course.   Reason(s): The Council continues to maintain an oversight of North Downs Housing Limited as shareholder through its holding company, Guildford Borough Holdings Limited. It is a requirement of Companies House that the company’s accounts are filed with them within 9 months of the close of the company’s financial year.   Other options considered and rejected by the Committee: None.   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.