Decision Maker:

Outcome:

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: December 8, 2025

Purpose:

Content: Salford City Council – Record of Decision   I Paul Dennett, City Mayor, accept the recommendation of the Procurement Board and in exercise of the powers contained within the Council Constitution do hereby approve:   ·     the novation of a security and caretaker staffing contract, as originally awarded to Profile Security Services Ltd commencing on the 01.07.24 to OCS Group Ltd for the remainder of the contract term, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Supply of Security Staffing and caretaker  Services Name of Successful Contractor OCS Group Ltd Supplier Registration Number (to be supplied by Corporate Procurement) 03056469 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) Non-SME Contract Value (£) £557,697 per annum (first year tendered contract value) Contract Duration 36 months Contract Start Date 01/07/2024 Contract End Date 30/06/2027 Optional Extension Period 1 12 months Optional Extension Period 2 12 months Who will approve each Extension Period? Procurement Board (extension > £150k) Contact Officer (Name & number) Stephen Kearney, 0161 686 5810 Lead Service Group Place How the contract was procured? (to be supplied by procurement) Open Tender Framework Details (where applicable) (procurement body, framework reference & title, start/ end date N/A Funding Source Revenue Budget Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter x   EC: Accredited Living Wage Employer x   The Reasons are: to best protect the interests of Salford City Council and enable the continuing delivery of essential services.   Options considered and rejected were: the insourcing of staff via TUPE and the undertaking of a new open tender procurement exercise.   Assessment of Risk: High in the event we were unable to continue delivery of the associated CCTV, City Watch and gateway services. .   The source of funding is: Lot 1 – CCTV (F2800) / Lot 2 – City Watch (F2802) / Lot 3 – Gateways.   Legal Advice obtained: Supplied by: The Shared Legal Service When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR 2015) if applicable, the Procurement Act 2023 and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The three contracts in question here were let under and while the PCR 2015 was in force, so are subject to the requirements of the PCR 2015.   A novation of a contract (an agreement replacing the original contractor to a contract with a new contractor  who assumes all rights and obligations under the contract) is specifically allowed as a permissible contract variation under Regulation 72 of the PCR 2015 in the circumstances where a new contractor replaces the original contractor as a consequence of succession into the place of the original contractor following corporate restructuring including takeover, merger, acquisition or insolvency provided that the new contractor fulfills the original selection criteria used when the contract was originally let. Assessments and tests have been done to satisfy the Regulation 72 criteria in these cases and the contract novations are considered to be compliant with the requirements of Reg 72 of the PCR 2015.    Financial Advice obtained: Supplied by: Karen Wilcha, Senior Accountant (Place) and Hassan Khan – Finance Manager.   Procurement Advice obtained: Supplied by Heather Stanton, Category Manager ext 6241. Following the award of contract to Profile which was tendered in 2023/24, OCS took over the assets and we are seeking approval to carry on the awarded contract with OCS. Legal have been engaged as part of this process.   HR Advice obtained: N/A.   Climate Change Implications: N/A.   Other Directorates Consulted: N/A. Contact Officer: Stephen Kearney (Lots 1 and 2) / Mark Nevin (Lot 3) Telephone number: -0161 686 5810   This matter is also subject to consideration by the Lead Member for Environment and Community Safety. The Lead Member has been consulted and is supportive of the proposed contract.     Signed:    Paul Dennett      Dated:   8 December 2025.                 City Mayor   FOR DEMOCRATIC SERVICES USE ONLY:   *         This decision was published on 9 December 2025 *         This decision will come in force at 4.00 p.m. on 16 December 2025 unless it is called-in in accordance with the Decision Making Process Rules.