Decision Maker: Strategy and Resources Policy Committee

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: December 15, 2025

Purpose: To seek approval to run a tender process to replace the current agreement for MS Desktop Licensing which comes to an end in June 2026. The report will cover existing M365 licensing and may be expanded to include MS Copilot licensing as well, which would increase the financial value.

Content: The Committee RESOLVED:   1. (unanimous vote in favour)  To Authorise the Director: Policy, Strategy and Digital in consultation with the Chair of the Strategy and Resources Committee to procure and award a 3-year Microsoft Desktop Licensing contract, in line with the procurement routes and maximum budget envelopes outlined in this report.   2. (unanimous vote in favour)  and Authorises the Director: Policy, Strategy and Digital to invoke any subsequent variations specifically defined in the contract being awarded, up to the maximum budget envelope outlined in this report.