Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: October 3, 2024

Purpose: To consider proposed over £200k procurement activity for 2024-25.

Content: Decision: Considered the contents of this report in respect of the proposed over £200,000 activity that is listed in Appendix 1; and, in accordance with the Council’s Contract Procedure Rules, give Approval to Procure to each procurement procedure listed in Appendix 1 to the Report, noting that the values, potential route to market and whether a tender is collaborative with Waverley may change. Reason(s): 1.                 Executive is required to approve all key decisions with financial consequences of £200,000 or more. It is good governance therefore to provide Executive with a summary of all proposed procurements, that individually are estimated to be total value of £200,000 or more, prior to procurement procedures formally commencing. 2.                 Planning procurement activity ensures: •       effective stakeholder management •       effective procurement and sourcing •       compliance with relevant procurement legislation and the Council’s own CPRs •       how best value is to be achieved is clearly defined including how contract management will ensure that that the Council attains best value during the life of the contract 3.                 To avoid the need to submit multiple individual requests for Approval to Procure in FY2024/25 4.                 A further paper discussing awards will be submitted in due course. Other options considered and rejected by the Executive: Bring each individual item to Executive, which will incur more time and cost writing individual reports. Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted: None.