Decision Maker:

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: Yes

Date of Decision: October 14, 2024

Purpose:

Content: Salford City Council – Record of Decision   I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:   ·      approve an Exception to Contractual Standing Orders to award a contract for the purchase of one Schmidt electric Swingo road sweeper, as detailed in the table below:   Detail required Answers Title/Description of Contracted Service/Supply/Project Purchase of one Schmidt Swingo electric road sweeper Name of Successful Contractor Aebi Schmidt Group Supplier Registration Number (to be supplied by Corporate Procurement) 00557725 Type of organisation (to be supplied by Corporate Procurement) Private Limited Company Status of Organisation (to be supplied by Corporate Procurement) Non-SME Contract Value (£) £220,000 Full Project Contract Duration 0 months Contract Start Date 25/09/2024 Contract End Date 23/10/2024 Optional Extension Period 1 0 months Optional Extension Period 2 0 months Who will approve each Extension Period? Choose an item. Contact Officer (Name & number) Alan Fitzsimmons Lead Service Group Place How the contract was procured? (to be supplied by procurement) Direct appointment Framework Details (where applicable) (procurement body, framework reference & title, start/ end date N/A Funding Source Capital Programme Ethical Contractor (EC): Mayor’s Employment Charter   EC: Committed to sign Charter   EC: Accredited Living Wage Employer   The Reasons are: Exception to the Corporate Standing Orders for reasons of best value. The purchase will support the introduction of new types of electric vehicles to Salford City Council’s fleet.   Options considered and rejected were: The purchase of a diesel powered vehicle of same model was rejected in favour of an electric version, in support of fleet electrification and decarbonisation and commitment for Salford and GM to become zero carbon by 2038.   Assessment of Risk: Low risk – vehicle is replacing an existing fleet vehicle.   The source of funding is: 2024/25 Place Capital and Invest to Save Budget for Fleet Replacement.   Legal Advice obtained: Yes   Financial Advice obtained: Yes   Procurement Advice obtained: Yes   HR Advice obtained: N/A   Climate Change Implications obtained: Yes   The following documents have been used to assist the decision process: ·      Salford’s Corporate Plan 2024-28 – Responding to Climate Change. ·      Climate Emergency Declaration – July 2019. ·      Procurement Board Report – 14th Oct 2024.   Contact Officer: Alan Fitzsimmons/ 0161 925 1042.   ·      This matter is also subject to consider by the Lead Member for Neighbourhoods, Environment & Community Safety. The Lead Member has been consulted and is supportive of the proposed contract.   ·      This matter is not subject to consideration by another Lead Member.   ·      The appropriate Scrutiny Committee to call-in the decision is the Community & Neighbourhood Panel.     Signed:   Cllr J Youd           Dated:    14 October 2024.               Lead Member           FOR DEMOCRATIC SERVICES USE ONLY   *           This decision was published on 14 October 2024 *           This decision will come in force at 4.00 p.m. on 21 October 2024 unless it is called-in in accordance with the Decision Making Process Rules.