Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: October 31, 2024

Purpose: to award a one year contract for domestic gas servicing and associated remedial work from Fusion 21 Framework

Content: Decision: Authorised the entering into of a contract with T.S.G. Building Services Plc.  under Fusion 21 Framework Heating, Renewables, and Electrical Framework Lot 1 for the appointment of contractor for Servicing of Domestic Boilers with a financial cap of £1.3 million pounds for a term of 1 year.   Reason(s): The Council is preparing a tender for a longer-term contract which is envisaged to be awarded in 12 months period. The current contract is being delivered by same contractor T.S.G. Building Services Plc. It is imperative that whilst the council is preparing for a long-term contract, the regulatory service of Domestic Boiler Servicing is provided continuously. Any new contractor will need a 3-month mobilisation period and considering that new long-term contract will be ready for execution in 12 months’ time, continue of the incumbent supplier becomes imperative.    Additionally, the costs for demobilisation of current contractor and cost of system integration and mobilisation of new contract for a short period would outweigh any benefit from bringing in any potential new supplier.   Value for money is demonstrated by continuity of the service (via incumbent supplier T.S.G. Building Services Plc) under a compliant call off contract against Fusion 21 Framework Heating, Renewables, and Electrical Framework Lot 1.   Other options considered and rejected by the Executive:   If we do not enter into a contract, the Council will fail in providing its statutory Gas and Boiler Servicing requirements. This presents a significant risk to the Council given the risk involved in not servicing a boiler to Health and Safety and duties of the council.   Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:   None.