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Summary

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The council's audit committee meeting focused on reviewing internal audit effectiveness, procurement practices, and the use of investigatory powers. The committee also adjusted the forward plan for future meetings.

  1. Internal Audit Effectiveness: The committee noted the annual review of internal audit effectiveness, which showed general conformity with public sector standards. The review suggested improvements like creating a strategic document for internal audit and enhancing integrated assurance in audit methodology. The decision underscores the council's commitment to maintaining robust audit standards and continuous improvement.

  2. Procurement Practices: Discussion centered on the progress in addressing procurement audit recommendations. Despite improvements, concerns were raised about ongoing issues with procurement processes, particularly in contract management and compliance. The committee agreed to continue monitoring and requested further updates, reflecting the importance of tightening procurement practices to ensure value for money and compliance.

  3. Use of Investigatory Powers (RIPA): The committee reviewed the use of powers under the Regulation of Investigatory Powers Act, noting low usage compared to other councils. This decision was straightforward, with no significant debate, indicating a routine approval of the current practices under RIPA.

  4. Forward Plan Adjustments: The committee agreed to move the date of the next meeting and to add items to the agenda, including a report from Grant Thornton and a procurement update. This decision facilitates better planning and ensures relevant issues are timely addressed in future meetings.

The meeting was marked by a strong focus on governance and compliance, with significant attention given to improving internal processes and ensuring that council activities are transparent and adhere to high standards.

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Meeting Documents

Agenda

Agenda frontsheet Monday 29-Jan-2024 19.00 Audit Committee
Audit Committee 29 January 2024 - Supplementary Agenda - External Audit Update Monday 29-Jan-2024

Additional Documents

Appendix A - Managment Responses and action plan to audit recommendations - Procurement
External Audit Update - Letter Monday 29-Jan-2024 19.00 Audit Committee
Printed minutes Monday 29-Jan-2024 19.00 Audit Committee
Minutes 30 November 2023
Minutes 7 December 2023
Procurement Internal Audit Recommendations Progress review
Appendix B - Contract Management Schedule
Appendix C - Managing Contracts
Annual Review of internal audit effectiveness - January 2024
APPENDIX A - EQA and Draft Action Plan for Spelthorne BC December 2023
RIPA Update to Audit committee
Appendix A - SBC RIPA POLICY
Forward Plan
9 January Local Audit letter - Minister Hoare to Clive Betts