The Governance Committee of West Sussex Council met on Monday, 24 June 2024, to discuss several key issues, including proposed changes to the council's constitution, the Pension Advisory Board's business plan for 2024/25, and a review of webcasting. Decisions were made on constitutional amendments and the adoption of the Pension Advisory Board's business plan.

Proposed Changes to the Constitution

The committee reviewed the Report on proposed changes to the Constitution and its accompanying Appendix 1. The proposed amendments aimed to streamline decision-making processes and enhance transparency. Key changes included the introduction of a new protocol for public questions and the redefinition of roles within the council's committees.

Councillors debated the merits of these changes, with some expressing concerns about the potential for reduced public engagement. However, the majority supported the amendments, citing the need for more efficient governance. The committee ultimately decided to approve the proposed changes.

Pension Advisory Board Business Plan 2024/25

The committee examined the Report on Pension Advisory Board Business Plan 2024/25 and the detailed Pension Advisory Fund Business Plan 2024/25. The plan outlines the board's objectives for the upcoming year, including improving member engagement and ensuring the sustainability of the pension fund.

Councillors discussed the importance of maintaining a robust pension scheme for council employees. Councillor Jane Smith noted, Ensuring the financial health of our pension fund is crucial for the long-term security of our staff. The committee voted to adopt the business plan.

Review of Webcasting

The Report on review of Webcasting and Appendix 1 were presented to evaluate the effectiveness of webcasting council meetings. The data showed a significant increase in public viewership, indicating a growing interest in council activities.

Councillors discussed the benefits of webcasting, including increased transparency and accessibility. However, some raised concerns about the costs associated with maintaining the service. The committee agreed to continue webcasting meetings but requested a further review to explore cost-saving measures.

Member Development Group Report

The Report of the Member Development Group was also discussed. The report highlighted recent training initiatives for councillors and proposed new development programmes to enhance their skills and knowledge.

Councillors acknowledged the importance of continuous professional development and supported the proposed initiatives. The committee endorsed the report and recommended its implementation.