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Cabinet Procurement and Insourcing Committee - Monday 7 October 2024 2.00 pm
October 7, 2024 at 2:00 pm Cabinet Procurement and Insourcing Committee View on council websiteSummary
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The Cabinet Procurement and Insourcing Committee of Hackney Council met on Monday 7 October 2024, approving significant contracts for sexual health services, parking IT systems, and lift maintenance, alongside a substantial contract variation for facade repairs at Mandeville Primary School. The committee also agreed to a new procurement strategy for planned capital works to the council's housing stock.
Commissioning of Clinical Sexual Health Services and Health Checks
The committee agreed to commission local core acute clinical sexual and reproductive health (SRH) services, the Open Doors
programme for sex workers, and primary care-based clinical services from community pharmacies and GPs. This includes continued participation in the online sexual health e-service. The total contract value for these services over up to eight years is £61.606 million (excluding VAT). An option to increase these values by up to 25% is included, subject to additional national funding.
Commission of Sexual Health Prevention and Reproductive Health Promotion Services
Hackney Council was authorised to join the new North East London framework for sexual health and HIV prevention services, managed by the London Borough of Newham. The council will also continue its participation in the London HIV Prevention Programme. Hackney's contribution over the four-year framework will be a maximum of £875,000 (ex VAT), with a further £200,000 (ex VAT) for the London HIV Prevention Programme. An option to increase these values by up to 40% is included for the rapid deployment of additional national government grant funding.
Contract Variation Mandeville Primary School - Facade Repairs Batch 3
The committee retrospectively approved a contract variation of £1,840,237.07 for facade repairs at Mandeville Primary School. This variation covers the replacement of failing terracotta corbel elements on the main roof, identified as a critical health and safety issue after a stone detached and fell onto scaffolding. The works, which have already been completed, were instructed within the existing contract due to the urgent nature and long lead times for manufacturing the replacement stonework.
Parking Services ICT Systems Reprocurement
Approval was given for the direct award of a contract to Polaris Software for £3,000,000 through the G-Cloud 13 framework. This contract, for an initial term of two years with a possible one-year extension, will cover the provision of parking permits, enforcement, and associated IT systems. This interim solution is intended to ensure service continuity while Hackney Council prepares for a more comprehensive open procurement process, aligning with the new Procurement Act 2023.
Lift Servicing and Repairs Contract
Contracts were approved for lift servicing and repairs across Hackney's housing stock, divided into two geographical lots: East and West. Supplier A was awarded the contract for the East area, and Supplier B for the West area. Each contract has an initial term of five years with an option to extend for up to a further five years, with a total maximum value of approximately £27.9 million per lot over the potential 10-year period. An annual report on contract performance and social value commitments will be presented to the Hackney Procurement Board.
Planned Capital Works Contracts for Property Asset Management
The committee approved a procurement strategy to secure capital work contracts for planned works via a mini-competition off the Fusion 21 framework. Up to four contractors will be appointed for a four-year term (two years with an option to extend for up to two additional 12-month periods), with an estimated annual value of £45 million. The Group Director of Climate Homes and Economy will sign off contract awards from the framework, and the Chair of the Housing Investment Board will approve individual works packages.
Residential Concierge & Vacant Premises Security Services
The procurement strategy for re-tendering the security service framework was approved for a duration of four years. This will cover regular and ad-hoc security requirements, as well as concierge services, procured as two separate lots. The council is also exploring the feasibility of insourcing parts of the service.
Unrestricted Minutes of the Cabinet Procurement and Insourcing Committee held on 2 September 2024
The unrestricted minutes of the previous meeting were confirmed as a true and accurate record of proceedings.
The meeting also noted that several agenda items, including the Parking Services ICT Systems Reprocurement, Lift Servicing and Repairs Contract, and Mandeville Primary School Facade Repairs, involved exempt appendices and would be discussed in private.
Delegated decisions linked to this meeting
Decision summaries below are AI-generated from the council’s published record. Check the council source or the full decision page before relying on them.
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CHE S396 Parking Services ICT Systems Reprocurement
For Determination...to ensure continuous parking services, a contract for £3,000,000 was directly awarded to Polaris Software through the G-Cloud 13 framework for an initial two-year term, with a possible one-year extension, to provide parking permits, enforcement, and associated IT systems.
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Unrestricted Minutes of the Cabinet Procurement and Insourcing Committee held on 2 September 2024
For Determination...to agree the unrestricted Minutes of the Cabinet Procurement and Insourcing Committee held on 2 September 2024 as a true and accurate record of proceedings.
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...to commission clinical sexual health services, including acute, online, and primary care services, as well as services for sex workers, through direct contract awards and participation in the London Sexual Health Programme, with a total contract value of £61.606m (ex VAT) over varying periods up to nine years, and an option to increase contract values by up to 25% subject to additional funding.
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...to retrospectively approve a £1,840,237.07 contract variation for facade repairs at Mandeville Primary School, including the replacement of failing terracotta corbel elements on the main roof, works which have already been completed due to health and safety concerns.
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CHE S393 Planned Capital Works Contracts for Property Asset Management
For DeterminationHackney Council's Cabinet Procurement and Insourcing Committee decided on 07/10/2024 to approve a procurement strategy for planned capital works. The council will appoint up to four contractors via a mini-competition off the Fusion 21 framework for contracts valued at £45 million per annum. The Group Director of Climate Homes and Economy will sign off contract awards, and the Chair of the Housing Investment Board will approve individual works packages.
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CHE S384 DN699359 - Lift Servicing and Repairs Contract
For DeterminationThe Cabinet Procurement and Insourcing Committee of Hackney Council decided on 07/10/2024 to approve the award of two contracts for lift servicing and repairs to residential lifts across Hackney's housing stock. These contracts, one for the East area awarded to Supplier A and one for the West area awarded to Supplier B, are for an initial five-year term with an option to extend for up to five further years. The decision includes noting that an annual performance report and tracking of social value commitments will be presented to the Hackney Procurement Board.
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F S379 Residential Concierge & Vacant Premises Security Services - Supplementary Paper
For Determination...to re-tender the security service framework for four years, procuring security services and housing concierge requirements as two separate lots.
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AHI S392 Commission of Sexual Health Prevention and Reproductive Health Promotion Services
For Determination...to authorize Hackney Council's participation in the new North East London framework and the London HIV Prevention Programme for sexual health prevention and reproductive health promotion services, with a combined maximum contribution of £1.075 million (ex VAT) over four years, and the option to increase contract values by up to 40% if additional national funding becomes available.
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