The LGPS Local Pension Board meeting scheduled for 22 January 2026 was set to cover a comprehensive update on the Lincolnshire Pension Fund's performance and administration. Key discussions were planned around the fund's financial position, operational efficiency, data quality, employer engagement, and the Board's future work and training needs.

Pension Fund Update Report

The Board was scheduled to receive an update from Jo Kempton, Head of the Lincolnshire Pension Fund, covering the fund's performance for the quarter ending 30 September 2025. This report was expected to detail the Breaches Register, Risk Register, and provide an update on Asset Pooling. It was also set to cover the Budget and Business Plan, the Funding Strategy Statement consultation, and comments on committee papers. The report included recommendations for the Board to consider and discuss the information presented and to review the Fund's current Business Plan for the 2026/27 period.

Pensions Administration Report

A report from Matt Mott, Head of Governance and Business Development at West Yorkshire Pension Fund (WYPF), was scheduled to update the Board on current administration issues for the period of 1 July 2025 to 30 September 2025. This report was expected to detail performance against Key Performance Indicators (KPIs), with specific reasons provided for any targets not met. It was also set to provide an overview of scheme membership numbers, age profiles, member and employer contact activities, and the status of Internal Dispute Resolution Procedures (IDRPs) and complaints to The Pensions Ombudsman (TPO). Updates on the Shared Service operations, including staffing, audits, and budget forecasts, were also anticipated.

The Pensions Regulator (TPR) Data Quality Report

This report, also from Matt Mott of WYPF, was intended to update the Board on the data quality scores for the Lincolnshire Pension Fund as reported annually to The Pensions Regulator (TPR) in November. The report was expected to detail the current data scores for both common and scheme-specific data, including both current and legacy data, as well as current data only. It was also scheduled to outline specific data issues such as missing addresses, earnings, CARE benefits, start date inconsistencies, missing National Insurance contributions or GMP, missing benefit crystallisation details, missing annual allowance calculations, and missing total exit guaranteed minimum pension (GMP) for deferred members. A Data Improvement Plan was to be presented, detailing resolutions for identified issues and outlining ongoing data cleansing activities.

Lincolnshire Pension Fund Annual Policies Review

Jo Kempton, Head of the Lincolnshire Pension Fund, was scheduled to present two key Fund policies for the Board's review prior to their submission to Committee for approval in March 2026. These were the Pensions Administration Strategy and a newly created Cyber Security Policy. The Pensions Administration Strategy, updated in collaboration with WYPF and other shared service partners, aims to streamline communication and responsibilities between the administrator, administering authority, and employers. The Cyber Security Policy has been developed to align with The Pensions Regulator's General Code of Practice and was created in conjunction with WYPF's IT department and Lincolnshire County Council's Cyber Security Team.

Annual Employer Monitoring and Engagement Report

Claire Machej, Accounting, Investment and Governance Manager, was scheduled to provide the Board with an overview of employer activity and engagement within the Lincolnshire Pension Fund over the past year, from November 2024 to October 2025. The report was expected to detail changes in employer numbers, including new academies, town and parish councils, and admission bodies, as well as any employers that exited the Fund. It was also to cover employer liaison and communication efforts, such as employer newsletters, meetings, and training sessions delivered by the WYPF Employer Relations Team. The report was also intended to provide information on employer duties and responsibilities, particularly concerning monthly contributions data and payments, outstanding leavers, and employer discretionary policies.

Work Plan and Training Needs

This agenda item was designed to allow the Board to consider its work programme for future meetings and discuss training needs. The report was expected to outline the Board's training policy, detailing minimum requirements such as initial induction and ongoing learning academy modules. It was also to provide an update on the progress of current Board members in completing their mandatory training. The report was to invite the Board to discuss any further training requirements and to review the existing work programme, considering how the Board's input could shape future agendas and scrutiny.

Consideration of Exempt Information

This agenda item was noted as potentially containing exempt information, meaning the press and public might be excluded from the meeting for its discussion, in accordance with the Local Government Act 1972.

Training: Member and Employer Digital Services and Interactions

This was scheduled as an exempt report, introducing a training session to be delivered by Stuart Duncombe from West Yorkshire Pension Fund.