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1. 
The report be noted.
 
2. 
A direct award via exemption to competitive tendering be made to
Ascot FM for the services detailed in this report for a period of
up to two years from 28 July 2023 at an upper estimate of
£1.562M per annum (whole life
upper estimate of £3.125M).
 
3. 
Authority be delegated to the Director of Housing, Planning,
Property and Regeneration to conclude negotiations with Ascot
Services to determine the scope and estimated contract value for
this interim contract award and, if needed, to vary the scope of
the services as the Council relocates from the Civic Centre to
Churchill Court over the period of the contract term – noting
the capped FM cost at paragraph 2.2 of the report.
 
4. 
Authority be delegated to the Assistant Director of Legal Services
to finalise and engross the contract as negotiated at paragraph 2.3
of the report.
 
5. 
It be noted that, during the term of the interim contract, a full
and compliant procurement process for the Facilities Management
requirement will be undertaken as soon as reasonably possible for a
new contract to commence within the interim period if possible (and
no later than 28 July 2025).  This will
be subject to formal Member decision on the procurement strategy in
due course.