Content

That
 
1. 
The extension beyond term for all other satellite site contracts,
as detailed in Appendix 1, to 31st July 2025 be approved
at an estimated overall value for the extension period of
£102,154.64.  This allows the
commissioning strategy for facilities services to be agreed, and
for the services to be tendered as either a separate satellite
services contract, or as part of an overall contract for all
facilities requirements.
 
2. 
The formal one year extension options be approved, should they be
required, for both the Civic Centre Cleaning Services contract
(City Cleaning and Support Services Ltd) and the Civic Centre
Washroom Services contract (Rentokil) for the period from 1st
October 2024 to 30th September 2025 at an estimated annual value of
£308,990.16 and £6,000.00 respectively for the
extension period, noting that a flexible
extension arrangement  (monthly rolling
basis) will be sought to allow for termination of the contracts in
part or in full when the need for the requirement reduces or
ceases.
 

Reasons for the decision

The proposed extension
would allow synchronisation with the Council’s proposed
Commissioning Strategy to allow this contract and other similar
contracts within the Children, Education and Families department
which are managed by the  Facilities Management to be combined as
appropriate to deliver best value.