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Appendix 1 of this report is exempt from publication
pursuant to the provisions of Schedule 12A, Part 4, paragraph 14 of
the Local Government Act 1972 (as amended).

 
AGREED:
that an award for the purchase of 19 Highways fleet
vehicles via the TPPL framework using the NEPO and Hertfordshire
frame works be approved. The total purchase price of the 19
vehicles excluding VAT is £2,801,208.29 and full details of
the procurement is contained in the body of the report.

Reasons for the decision

1. An
Officer Decision Report (ODR) was approved in August 2025 to
commence the procurement of 21 Highways fleet vehicles being
replaced for the Highways Department as they had reached the end of
their economic life. The procurement has been conducted and
evaluated based on best value and compliance to the required
specification with 19 of the 21 vehicles ready to be
awarded.

 

2. This
procurement will replace the current leased vehicles and off
contract spot hire arrangement and move towards an outright
purchase model written down over a seven-year life period. The
maintenance will be delivered by the Council’s in house
workshop facility. This procurement will ensure a compliant
arrangement for the statutory highway maintenance operations fleet
is in place, as current vehicles are no longer fit for purpose due
to age, and that the department can demonstrate value for
money.

 
3.These vehicles
will replace existing fleet vehicles consisting of public rights of
ways, street lighting, highway, drainage, and high-speed routes.
The current vehicles are over five years old and will be replaced
with vehicles purchased outright and written down over a seven-year
life. The outright purchase of the vehicles will be funded and form
part of the Councils Capital program and straight line depreciated
over a seven-year period. Internally this will be funded by the
agreed revenue budget and charged back to the service area monthly
over term. The service area has agreed the contract length and
maintenance arrangements.