Purpose

Central Transport Services currently use a Welsh Government
framework in order to source hire vehicles on a short-term spot
hire basis up to a maximum of 3 years. 
The contract is used by all Council departments including schools
and covers cars, light commercial vehicles and heavy goods
specialist vehicles.  Spot hire offers
best value for up to a 3-year period or where service areas are
unable to commit to long term financial arrangements.  Any requirement over 3 years should either be
leased or purchased outright and managed by the Councils Fleet
Management Department until the end of Life.
 

Content

RESOLVED: that
 

1)             
the procurement process of the
Council Fleet spot hire requirement via the Welsh Government Commercial Delivery (WGCD) Framework for the provision of spot
hire vehicles WGCD Ref: NPS-FT-0110-2 be approved.

 

2)             
the high-level evaluation criteria set out in the
report for the direct award to a single supplier for lots 1 and 2
with Lot 3 run as a mini competition as an when a vehicle of this
type is required be approved.
 

3)             
Authority be delegated to determine and generally
deal with all aspects of the procurement process and ancillary
matters up to and including the awarding of the contract to the
Corporate Director, Resources in consultation with the Cabinet
Member for Finance, Modernisation and Performance, the Cabinet
Member for Climate Change and the Director of Governance and Legal
Services.