Purpose

This report is to get approval for the award of a
contract called off from the South East
Consortium (SEC) Framework (Lot 10) Stock Condition services, to
carry out stock condition surveys /reports to 100% of the housing
stock over a period of 5 (4+1) years, for the maximum contract
value to bidder (A) named/stated in the Part B.

 

This report sets out the award of a Stock Condition
Survey contract which will create visibility of the condition of
the Council’s Housing Revenue Account (HRA) stock, providing
a robust evidential base for future investment and its
value.  This will also support the
Council’s Housing priority that every home will meet the
Decent Homes Standard.

 

On 6th July 2022, the Contracts and
Commissioning Board (CCB) endorsed the recommended procurement
strategy for delivery of the Stock Condition Surveying services
contract in accordance with the approved procurement strategy
report (ref: CCB1756/22-23).

 
On 12th December
2022 the Contracts and Commissioning Board (CCB) approved the
recommendation to award the contract to Bidder B.
 
In December 2022 (CCB
Ref:CCB1775/22-23) initial introductory
and mobilisation meetings were held with Bidder B, upon conclusion
it became apparent that Bidder B could not commit to the timescales
and it proved difficult to agree contract requirements with them
that were part of the ITT documents and set out in our initial
meetings with them.
 
During this time, Bidder B then
contacted the Head of Service for Asset Planning and Capital
Delivery on 3rd February and expressed their intention to withdraw
from the SCS contract – with no fault on either side, they
then confirmed this in writing on 8th February.
 
Following withdrawal of the
first placed bidder the framework providers have confirmed it is
acceptable for LBC to approach the second-place bidder.  LBC have double checked the evaluation scores to
ensure they are correct.
 
The Housing Asset Planning team
met with Bidder A and they were happy to
proceed with Croydon based on the what was set out within the ITT
pack.  As the contract award process had
been originally awarded to Bidder B, this meant the company could
not start straight away and requested time to allocate sufficient
resources as they had now been deployed to other contracts but they could mobilise in May and kick
off the contract in June 2023.
 
This contract is fully HRA funded and will be paid
for from the Capital Programme.
 

Content

For the reasons outlined in the
report (Part A & B) and appendices, the Corporate Director of
Housing AGREED:
 
To award a contract called off
from the South East Consortium (SEC) Framework (Lot 10) for the
provision of Stock Condition services to carry out stock condition
surveys /reports to 100% of the housing stock, including Health
& Safety Rating System (HHSRS) & EPC surveys and repair
condition reports for a period of 5 years, for the maximum contract
value and to the bidder (Bidder A) named/stated in the Part
B.