Purpose

This decision / report for
consideration is to seek approval via the Director Delegated
Authority to award the contract for the refurbishment of the
1st floor of Croydon Central Library to create a digital
discovery space and rooms for hire.
 
There is funding from Arts
Council England and Libraries capital fund to complete the
project.
 
The service originally sought
to procure the works through the councils FM term contractor OCS,
but their quotations offered did not provide value for
money.
 
Procurement Board then approved
for the opportunity to go to market to a select group of five
contractors with a view to procuring a local SME better suited to
the scale of the works required.
 
Key risk – Arts Council
Libraries Improvement Fund grant for part of the works requires the
build to be completed by March 2026.
 
 

Content

For the reasons set out in this
report the Director for Culture & Community Safety (Please
note, decision was subsequently delegated and taken by Director
of Streets and Environment) is
recommended by the Chair of
CCB to approve the award the contract for the provision of Central Library 1st Floor Refurbishment Project
Libraries Improvement Fund (Arts Council funded) to the supplier
(B)  named in part B of the report for
the aggregate value of £350, 000.00 (three hundred
an fifty thousand pound
sterling)  for ten (10)
months.
Note that the name of the successful supplier will be released after
the award decision.
 

In the event that the Council is
unable to enter into a contract with
Supplier  B;
it can enter into a contract with the
reserve bidder (Supplier A).

 
This excludes the FF&E
which is being awarded separately. The total estimated value
including the 
FF&E is £358,518.