Purpose

The Council operates a FM
building maintenance and repairs service for the upkeep of the
Councils corporate non-Housing estate. The service has been
provided via two 7-year term maintenance contracts, for building
and mechanical and electrical (M&E) respectively. Both
contracts expired in July 2023 and will be subject to extension
until 31st March 2024. A new single integrated contract
–  covering both M&E and
building fabric works - is being procured to commence upon expiry
of the aforementioned  extensions on 1st
April 2024 for a maximum term of 7 years with a break option after
5 years.
 
The new contract will enable
the Council to satisfy its statutory compliance obligations, keep
its building and property assets operationally safe and fit for
purpose, and enable delivery of high priority capital
improvements.  It will enable the
Council to manage essential programmes of work expediently through
a new contract which will offer good value for money at competitive
market rates to a high-quality standard of performance.
 
The procurement had been
undertaken through the Crown Commercial Services framework to
mitigate significant risks in the current marketplace from
inflation, supply chain disruptions, workforce shortages, and
continued pandemic/health crises affecting tender response
rates.
 
This report seeks approval of
the award of the contract for the delivery of Hard FM Term
Maintenance and Construction Services with an estimated total
overall contract value of £44.1M.

Content

RESOLVED: To
 
Approve the award of a contract for the provision of Hard FM
Term Maintenance and Construction Services Contract for the
Corporate Property Estate for a period of 5 years with options to
extend for a further 1+ 1 years up to 7 years, for a maximum
contract value to the bidder (A) stated/named in the Part B of the
report.