Decision

For the Joint Head of Housing Development, to approve entering into a contract with Silver DCC to provide Employers Agent (EA) services in relation to the proposed development at Hilcrest Estate N6, for a sum of £117,687.60 pursuant to Contract Standing Orders 8, 12.02 and 2.05.1 n) approve award of Contracts with a value up to £500,000.

Reasons for the decision

The Hillcrest Estate N6 site has been designated by Haringey Council for the direct delivery of new Council homes. The project requires a multi-disciplinary consultant team to input on the design and delivery of the project throughout the project lifecycle.

This contract involves the appointment of an Employers Agent (EA) to provide project management services from project inception to Practical Completion (RIBA Stages 0-6) ensuring efficient and effective project management of all aspects.

The appointed consultant will work closely with the Council and other stakeholders, providing expert advice and support throughout the project lifecycle. This appointment is crucial for the successful delivery of this affordable housing project, ensuring it meets the Council’s standards and objectives.

The commission was tendered via HPCS.

Alternative options considered

Option 1 – Do nothing / Do not appoint a EA. The Council could decide not to appoint this consultant or to commission Employers Agent services, however as this is an essential consultant service required for the successful delivery of the project through the planning, tender and delivery process, this would likely prejudice the delivery of the project, hindering the delivery of much-needed new council homes.

Option 2 – Approach the market. The procurement process yielded three responses; The budget outlined for this requirement in the RFQ was £130,000 (excluding VAT), with two out of three bidders falling within this budget threshold. There are no reasons to believe that retendering will lead to a better outcome and would also create delays, with additional associated costs.