Content

For the Head of Programme Management,
Regeneration and Economic Development to:

Waive Contract Standing Order (CSO) 8.03 (requirement to obtain at
least three competitive quotations) as allowed under CSO
10.01.2(d)

Approve the appointment of Etude Consulting Ltd to provide energy
strategy advice. The contract value is £11,900.

Reasons for the decision

The Down Lane Park Improvement Programme is a
major capital scheme that has been developed through a co-design
model for transformation of this urban park at the heart of the
Tottenham Hale neighbourhood.

During RIBA Stage 2-3 (concept and developed design) three quotes
for energy strategy advice were sought from Etude, Qoda, and Max
Fordham.? Only Etude submitted a quote. Qoda and Max Fordham
declined on the grounds of resourcing and programme. Etude were
therefore instructed to provide energy strategy advice to the lead
designer through RIBA Stages 2-3 for a fee of £10k.

It is now necessary to commission energy strategy input to RIBA
Stage 4 (detailed construction design).? Etude have quoted
£11,900 (Excl VAT). Given the time consuming and technical
nature of constructing a detailed energy model using PHPP
(Passivhaus Planning Package) software there is genuine value in
maintaining continuity and avoiding the risk of having to repeat
modelling work already completed. Delay to seek alternate quotes
will impact design development, programme, and ultimately start on
site, which will impact overall project delivery costs. ?

The decision will enable the Council to enter into contract with
Etude Consulting Ltd, for energy strategy consultancy support for
the design team (Levitt Bernstein Associates Ltd).

Alternative options considered

The following options were considered:

‘Do Nothing’

Not appointing an energy strategy consultant would preclude the
potential for the Down Lane Park Community Hub building to attain
Passivhaus accreditation thereby failing to meet council planning
requirements advised by the Local Planning Authority. This would
raise the risk that planning consent for the building may not be
granted.

Award contract to another energy strategy consultancy.

This option was rejected because appointment of an alternate
supplier at the current advanced stage of design development (RIBA
Stage 4) would likely require revisiting the existing PHPP energy
model or starting over, incurring time and cost. Delay to seek
alternate quotes will impact design development, programme, and
ultimately start on site, which will impact overall project costs.
?

Approve contract award

This option is recommended by officers, to appoint Etude Consulting
Ltd to provide expert energy strategy consultancy advice as per
their fee proposal (appendix 1).