Use of inter-island boats
Background
In the past
it has been difficult to check invoices received from boat
operators for the trips carried out by Members between the islands,
especially by Off-Island Members.
It is
important that the department is aware of all of the details of the
boats used in order that the invoices can be accurately cross
checked and we do not keep the boatmen waiting for
payment.
System
Off-Island
Members will be asked to complete monthly forms giving the
following details of any boats booked, whether the boats were
specials or ordinary fares, whether they were paid for or booked to
the Council; and whether the Member shared the boat with anybody
else.
The forms
will be sent electronically to all Off-lsland Members. The details of how you arrived at
each meeting should be entered together with any other trips you
have made relating to Council business.
It should
be noted that claim forms for claiming allowances and expenses
claims for time spent on Council business over 4 hours as
prescribed on the Members' Travel and Subsistence Allowances sheet
(all Members) will be sent separately.
St
Mary’s Members, should there be need to travel to the Off
Islands on Council business, can book the trip with the Boatman,
but will need to request a boating sheet be sent to
them.
Completed
forms should then be returned to Member Support as soon after the
completion of a month as possible as this will enable the boat
owner's invoices to be processed promptly and your own costs
reimbursed. If you have to pay costs for a boat trip, we cannot refund
you without a VAT receipt.