Purpose

Proposed decision:
 
The Deputy Leader and Cabinet Member for
Finance, Corporate and Traded Services to agree to:
 

1.   
award a contract and the permitted
contract term extensions to Rimini Street for the support of the
Council’s Oracle E-Business Suite (April 2024 to April 2026
with the potential for extensions to 2027);
 

2.   
delegate authority to the Director of Technology in consultation
with the Deputy Leader and Cabinet Member for Finance, Corporate
and Traded Services, to activate the permitted contract term
extensions; and
 

3.   
delegate authority to the Director
of Technology to take other relevant actions, including but not
limited to entering in contracts and other legal agreements, as
required to implement this decision.
 
 
Reason for the decision:
 
The Council’s
current support from Rimini Street for the Oracle E-Business Suite
(EBS) expires on 5 April 2024. 
E-Business Suite is used for critical business processes in
finance, human resources and
procurement, including payroll and accounts payable and is
necessary in order to provide continuing support for Oracle whilst
the Enterprise Business Capabilities project implementation is
underway.
 
Background:
 
Rimini Street is a
well-established and proven provider of support for Oracle
E-Business Suite (including the Local Government sector).
Contracting for support from Rimini Street will secure service
continuity and will give the Council time to implement the
Enterprise Business Capabilities system replacement.

 
Options (other options considered but discarded):

 
Alternative options
have been considered but discarded which included:
 

1.   
Using Oracle

2.   
Moving to another
supplier
 
Given the practical
and financial considerations as well as timing, awarding a new
contract to Rimini Street provides business continuity of service
whilst the Enterprise Business Capabilities project implementation
is underway.
 
How
the proposed decision supports the Interim Strategic
Plan:
 
This decision
maintains continuity of critical business processes until such time
as the Enterprise Business Capabilities project is fully
implemented.
 
 

Decision

As the Deputy Leader and Cabinet Member for
Finance, Corporate and Traded Services, I agree to:

1.   
award a contract and the permitted contract term extensions to
Rimini Street for the support of the Council’s Oracle
E-Business Suite (April 2024 to April 2026 with the potential for
extensions to 2027);

2.   
delegate authority to the Director of Technology, in consultation
with the Deputy Leader and Cabinet Member for Finance, Corporate
and Traded Services, to activate the permitted contract term
extensions; and

3.   
delegate authority to the Director of Technology to take other
relevant actions, including but not limited to entering in
contracts and other legal agreements, as required to implement this
decision.