Purpose

Proposed
decision:
To procure and award a Fixed
Safety Camera contract
 
 

·    
Reason for the decision
Contract is set to expire in August 2025 and key decision is
needed to give approval to procure and award a new
contract..
 

·    
Background

 
At the
end of August 2025 the existing contract for supply and maintenance
of fixed safety camera equipment will expire.  In order to continue to provide this vital road
safety tool, a new contract needs to be procured to ensure
continued efforts to reduce speed related killed and serious
injuries across the County and this seeks approval from the Cabinet
Member to procure and award a new contract.
 

·    
Options

 
On
expiration of the current contracts, there are three options
:
 

-      
Option 1: Do
nothing cause delays to maintain the existing camera stock would be
harmful to kit itself and be an avoidance of the responsibility to
maintain adequately assets on the highway. 

-      
Option 2: Use
of national frameworks.

-      
Option 3: Use
of a KCC Teckal company. These do not
have the relevant experience and would have to have to procure the
same services as a subcontract increasing cost and creating
delay.

 
Preferred Option:

-      
Option 2: Use
of national frameworks.  The chosen
National Framework is Crown Commercial Services (CCS).  CCS is a PCR2015 compliant framework that offers a
wide range of services within the selected frameworks covering our
requirements and best value .
 

 

·    
How the proposed decision supports the
Securing Kent’s Future Strategic Plan:

-      
Financial, through using technology to improve
efficiency and reduce cost.

-      
Demand, through investment in effective
prevention.

-      
Partnership, through better alignment of our service
design and commissioning plans with partners and working with other
public sector partners to improve our efficiency.

 

·    
Financial Implications

-      
Expenditure through the contract comes from the
following sources:

o 
NDORS surplus for new cameras, or technology
improvements

o 
KCC for maintenance of cameras that they are
responsible for

o 
Medway Council for maintenance of cameras that they
are responsible for

o 
National Highways for maintenance of cameras that
they are responsible for

-      
The key investment that is provided through NDORs
surplus has already been invested during in the previous 10 years
of the contract amounting to £2.05M

-      
The next 5 years will be primarily maintenance
costs. It is anticipated that KCC’s revenue expenditure will
be £75k per annum.

-      
Budgets are allocated each year for KCC maintenance
of this asset.

-      
Any new camera sites will be funded by the relevant
highway authority.

-      
Summary of spend in existing contract - total
£2,055,297 (including complete equipment upgrade) funded as
above.

-      
Anticipated spend under new contract over 5 years -
£1,296,698 (no complete equipment upgrade) funded as
above.

-      
 
 

Decision

As Cabinet Member for Highways and Transport,
I agree to:
 
(i)        APPROVE the
procurement and contract award of safety camera equipment and
service through national frameworks;
 
(ii)        DELEGATE authority
to the Corporate Director of Growth Environment & Transport, to
take relevant actions to facilitate the required procurement
activity; and
 
(iii)       DELEGATE authority to the
Corporate Director of Growth Environment & Transport in
consultation with the Cabinet Member for Highways and Transport, to
take relevant actions, including but not limited to, awarding,
finalising the terms of and entering into the relevant contracts or
other legal agreements, as necessary, to implement the
decision.