Purpose

To approve the contract extension

Content

RESOLVED
 
KEY DECISION
 

 That the Executive:

 

a)     
Approved that the Council proceeds with a Variation
to the contract with Capita Business Services Limited for the
Capita One Education Software for a two-year extension and 220
additional licences.
 

b)       
Delegated authority to the Executive Member
for
Children, Families, Education and Skills, in consultation with the Executive Director of
Children’s Services (Interim
DCS), to take any further decisions and/or
actions required to agree and conclude a variation to the contract
of the current CMS with Capita Business Services Limited, to allow
continuity of service during full and appropriate implementation of
the new Education Case Management
System.
 

 
Reasonsfor Recommendations

 

a)     
To support the procurement and implementation of a
new Education Case Management System.

b)     
To maintain a consistent and stable service
provision to children, young people, parents, and carers. The new
Education Case Management System will not be fully implemented
until September 2025. It is essential that accurate records and
case work are maintained in order to
continue to deliver the service effectively.

c)     
Enable Children’s Services to operate in a
safe and legal manner. The service has a number
of statutory requirements that it must deliver including
safeguarding and government data returns. The extension of the
current system until implementation is complete will enable the
service to comply with these.
 

Alternative Options
Considered
 

a)     
Do Nothing – There is the
option to allow the contract for Capita One Education to end on
Sunday, 31st March 2024 with no extension.

b)     
Re-procure the current system using a Direct
Award – Using a
compliant framework agreement, so far as permissible by the
relevant legislation (Public Contracts Regulations 2015), the
Council’s Contract Procedure Rules, and the terms of the
framework agreement.

c)     
Explore the use of alternative existing case
management systems within the
Council.