Purpose

To approve the commencement of the procurement
process to purchase and implement an Education Case Management ICT
System

Content

RESOLVED
 
KEY DECISION
 

That the Executive:

 
a)     
Approved the commencement of the procurement process
to purchase and implement an ECMS for NNC
 
b)     
Recommended to Full Council:
·      
The approval of the use of the Transformation
Reserve to fund the one-off implementation costs of
£1.362m.
·      
The approval of the inclusion of the ongoing annual
revenue costs (£131k in 24/25 and £142.5k in 25/26) for
the new Education Case Management System to be included in the
Medium-Term Financial Plan (MTFP).
 

c)     
Delegated authority to the Executive Member for
Children, Families, Education and Skills, in consultation with the
Executive Director of Children’s Services, to take any
further decisions and/or actions required to conclude this
procurement, implement the system and
deliver this project, including but not limited to awarding and
entering into a contract for an ECMS.
 
 
Reasons
for Recommendations –
 

·       
Expiry of the incumbent contracts – the
current system contracts expire in April 2024.

·       
NNC
will gain significant benefits from an ECMS. Levels
of service to Children, Young People, parents and carers will be improved, and process
efficiencies implemented.
 
Alternative Options
Considered –

 

·       
Do nothing.

·        
Apply for a variation
with the current supplier, subject to this option being available
under the current contract and such modification satisfying the
Public Contracts Regulations 2015.

·        
Reprocure the current system through a direct
award

·       
Build a bespoke system for the Education
Service

 
All of the
alternative options shown above have been discounted as they do not
provide an effective solution, for reasons set out in section 5 of
this report.