Purpose

To seek approval to issue tenders and delegation of authority to
enter into the necessary contractual arrangements using multiple
suppliers to carry out Compliance based activities. These include
all statutory requirements for testing and monitoring, ensuring our
buildings are safe and legal.

Content

RESOLVED
 
KEY DECISION
 
That the Executive:
 

a)       
Confirmed the recommended procurement route, using both
established framework agreements and the open market for
contract(s) using multiple providers for a Statutory Compliance
service.  

 

b)      Delegated authority
to the Assistant Director of Assets and Environment, in
consultation with the Executive Member for Highways, Transport and
Assets, to enter into the necessary contractual
arrangements to secure best value for delivering the Statutory
Compliance Service. 

 

Reasons for Recommendations:

 

i)         
The proposed procurement route seeks to widen the tender
process allowing current local providers to bid, where local
building knowledge may be beneficial.  Where this is not
required, framework options will be utilised. 

 

ii)        
The recommendation aims to provide the most cost effective
and efficient solution, which can be deployed to suit the changes
in service need and delivery throughout the contract
period. 

 

iii)       
The proposed option aims to access a reliable statutory
compliance service provision enabling a robust process to monitor
contractor performance, providing quality services for North
Northamptonshire residents. 

 

iv)      
The proposed contract documentation will allow flexibility to
add and remove the buildings covered by the contract as the
Council’s estate evolves and the Corporate Landlord Model is
implemented.
 
Alternative Options
Considered:
 

·               
Current procedures include inherited legacy contracts, where
most are in a “rolling” state.  These are
inefficient and prevent robust contract management and budget
forecasting.  

  

·               
A total statutory compliance contract by one provider via a
framework was considered.  Although, this would be beneficial
as the timeframe for procuring these services is reduced, it would
prevent the use of local providers, where their expertise, local
knowledge and access to local markets will be highly beneficial to
the procurement and ongoing contract.