Purpose

The Council’s Procurement Procedures require a quarterly report to be submitted to Cabinet, setting out a forward plan of supply and service contracts over £1m in value, or capital works contracts over £5m. 

Decision

DECISION;

1. Considered the contract summary at Appendix 1 and identified those contracts about which specific reports – relating to contract award – should be brought before Cabinet prior to contract award by the appropriate Corporate Director for the service area.
2. Authorised the appropriate Corporate Director, in consultation with the Mayor to award those contracts set out in Appendix 1 and not identified in accordance with recommendation 1, following and appropriate procurement exercise.
3. Authorised the Director of Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contract referred to in recommendation 2, subject to an appropriate award decision being achieved in accordance with recommendations 1 and 2 above.

Reasons for the decision

The Council’s Procurement Procedures require submission of a quarterly forward plan of contracts for Cabinet consideration, and it is a requirement of the Constitution that “The contracting strategy and/or award of any contract for goods or services with an estimated value exceeding £1m, and any contract for capital works with an estimated value exceeding £5m shall be approved by the Cabinet in accordance with the Procurement Procedures as amended by the General Purposes Committee held on 05 October 2021. This report fulfils these requirements for contracts to be let during and after quarter one of the current financial Year.

Alternative Options

Bringing a consolidated report on contracting activity is considered the most efficient way of meeting the requirement in the Constitution, whilst providing full visibility of contracting activity; therefore, no alternative proposals are being made.

Action by:

CORPORATE DIRECTOR FOR RESOURCES (A. KASSIM)