Purpose

This report presents the contracts being procured during quarter one. The report also sets out the Contracts Forward Plan at appendix 2 to this report.

The report asks for confirmation that all contracts can proceed to contract award after tender
 

Decision

DECISION:

1. Consider the contract summary at Appendix 1 of the report and identify those contracts about which specific reports – relating to contract award – should be brought before Cabinet prior to contract award by the appropriate Corporate Director for the service area.
2. Authorise the appropriate Corporate Director in consultation with the Mayor and Lead Member to award those contracts set out in Appendix 1 of the report and not identified in accordance with recommendation 1, following an appropriate procurement exercise.
3. Authorise the Director Legal Services (Monitoring Officer), to execute all necessary contract documents in respect of the awards of contract referred to at recommendation 2, subject to an appropriate award decision being achieved in accordance with recommendations 1 and 2 above.
4. To amend the contract award for R6125 Unit 4 SaaS contract to a duration of 2+1 years, with the extension to be agreed in consultation with the Mayor and Lead Member.

REASONS FOR DECISION:

The Council’s Procurement Procedures require submission of a quarterly forward plan of contracts for Cabinet consideration, and it is a requirement of the Constitution that “The contracting strategy and/or award of any contract for goods or services with an estimated value exceeding £1m, and any contract for capital works with an estimated value exceeding £5m shall be approved by the Cabinet in accordance with the Procurement Procedures as amended by the General Purposes Committee held on 05 October 2021. This report fulfils these requirements for contracts to be let during and after quarter one of the current financial Year.

ALTERNATIVE OPTIONS:

Bringing a consolidated report on contracting activity is considered the most efficient way of meeting the requirement in the Constitution, whilst providing full visibility of contracting activity; therefore no alternative proposals are being made. 

Action by: Corporate Director of Resources