Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: No

Is Callable In?: No

Date of Decision: February 12, 2025

Purpose:

Content: That 1.  The outline commissioning strategy for Facilities and Building Management in Bromley be approved, specifically: (a)  Proceeding to procurement via a compliant route for a single provider Facilities and Building Management solution for Churchill Court Civic Centre site be approved, as set out in paragraphs 3.6 to 3.22 of the report, for a ten-year contract, with suitable break clauses and a five year extension option, at an estimated annual value of £1.9m (whole life value of £28.5m); (b)  Proceeding to procurement via compliant routes for a multiple provider Facilities and Building Management solution for ‘hard’ and ‘soft’ facilities services for the wider operational estate be approved, as set out in paragraphs 4.1 to 5.19 of the report, typically for four-year contracts at an estimated overall annual value of £2.3m (whole life value of £11.6m). 2.   Authority be delegated to the Chief Officer for Renewal, Recreation & Housing to approve and implement the detailed procurement strategy (Gateway 1) for each of the required procurements proposed in the outline commissioning strategy, subject to Agreement with the Portfolio Holder for Resources, Commissioning & Contract Management, the Assistant Director Governance & Contracts, the Director of Corporate Services and the Director of Finance, noting that any contract awards arising will be subject the normal governance decision making procedures. 3.   A modification to the current Facilities and Building Management contract for Churchill Court be approved to extend the contract term from 1 August 2025 to 31 March 2026 at an estimated cost of £1.17m (revised whole life value of £5.02m) to allow sufficient time to conduct and complete a compliant procurement, including any mobilisation period required.