Decision Maker: Executive

Outcome: Recommendations Approved

Is Key Decision?: Yes

Is Callable In?: Yes

Date of Decision: April 17, 2025

Purpose: To seek approval to re-procure a new contract for Microsoft M365 licences

Content: RESOLVED   KEY DECISION   That the Executive:   a)      Authorised commencement of procurement for Microsoft Licensing to continue providing productivity (Microsoft Office Suite, Teams, and Outlook) and infrastructure software licences for North Northamptonshire Council.   b)      Delegated authority to the Assistant Chief Executive to take any further decisions and / or actions required to conclude the procurement, award and enter into a contract for the implementation of the Council’s Microsoft software licences.     Reasons for Recommendations:   a)    To enable the service to employ the most effective and compliant route to renew the Council’s license agreement with Microsoft.   b)    To allow the organisation to continue its business of day-to-day running through its use of the productivity and infrastructure licencing suite.   c)    To continue to support the One Council programme objectives allowing services to employ the wider use of Microsoft tools to collaborate.   d)    To support the Workplace transformation by ensuring the services are fully supported to allow working from any office within our estate including fully mobile working to support hybrid arrangements.   Alternative Options Considered – The option to do nothing and continue without a contract was considered but discounted as not a viable option. The current contract for software licences will end in August 2025, thereby leaving the Council without service and liable to challenge unless procured through a compliant route.