Decision Maker: Executive

Outcome: For Determination

Is Key Decision?: No

Is Callable In?: No

Date of Decision: September 18, 2024

Purpose:

Content: That 1)  The submission of any required planning applications and other statutory applications in order to progress the relocation of the Central Library and Bromley Historic Collections be approved. The planning requirements include a change of use application as well as advertising consent for the new signage to the frontage. 2)  Proceeding to procurement for the design and build works contract for the fit out of the new library at an estimated value of £9.1m, via a compliant tender process as set out in Paragraph 3.30 of Report HPR2024/040A be approved. 3)  The decant of the current library and Bromley Historic Collections (including archive) at the appropriate points in the programme be approved, with delegated authority granted to the Director of Housing, Planning, Property & Regeneration to approve the detailed procurement strategy for the move in agreement with the Portfolio Holder for Renewal, Recreation and Housing, the Assistant Director: Governance & Contracts, the Director of Corporate Services and the Director of Finance. Noting that the Archive is expected to move temporarily into deep storage in 2025 and there will be a period of complete closure for the library whilst the library move takes place. 4)  Bids for grants towards library, archives and museum schemes as may be available and appropriate be approved with delegated authority granted to the Director of Housing, Planning, Property & Regeneration in consultation with the Portfolio Holder for Renewal, Recreation and Housing. 5)  Authority be delegated to the Director of Corporate Services to sign any ancillary legal documents arising as part of the development of the new Central Library. 6)  Approve the recruitment of an additional officer at grade BR13 on a two-year fixed term contract to enable the delivery of the project. 7)  Recommend Full Council approve the increase to the Capital Programme budget from £500k to £15.45m and agree the funding mechanism.