The West London Waste Authority met on Friday 22 March 2024 to discuss waste composition analysis, food recycling projects, contracts and operations, the annual procurement plan, finance, and the IT strategy. Key decisions included approving the annual procurement plan and the IT strategy, and noting the current financial position and forecast for 2023/24.

Waste Composition Analysis Report

The Authority received an update on its residual waste composition analysis, highlighting that approximately 60% of waste collected in residual bins has alternative household collections available. The report detailed the significant presence of food waste, textiles, and plastics in residual waste, which contribute to embodied carbon emissions. The upcoming Emissions Trading Scheme (ETS) was identified as a significant financial risk, with an estimated annual cost of £18 million from 2028, primarily due to the fossil carbon content in materials like textiles and plastics. The analysis also indicated that while capture rates for dry mixed recycling are generally stable or slightly falling, food waste capture has seen a decrease. The report recommended noting the information presented, which supports the Authority's Joint Waste Management Strategy and its target of achieving 65% recycling by 2035.

Food Recycling Projects Update

An update was provided on the Authority's £3 million investment in borough food waste projects, approved in September 2020. The report indicated that while there is a general increasing trend in food waste tonnage collected year-on-year, the overall performance across boroughs is mixed. Some boroughs have made significant progress in expanding food waste services, particularly to communal properties, while others have faced delays. The report highlighted that despite efforts, participation rates and correct usage of the service remain a concern, with food waste still being a significant component of residual waste. Discussions also touched upon the need to create a food waste recycling culture on a London-wide scale and the importance of residents understanding waste collection systems.

Contracts and Operations Update

This report provided an overview of the Authority's waste treatment arrangements and procurements. Key updates included the successful operation of waste treatment contracts, with the Severnside Energy Recovery Centre (SERC) and associated transfer stations performing well. The replacement of bunker cranes at Victoria Road transfer station was scheduled to begin on 1 April, with contingency plans in place to minimise disruption. The report also detailed progress on the Household Re-use and Recycling Centre (HRRC) improvement programme, noting that while diversion rates have improved, significant funds remain unspent. A recommendation was made to ringfence the remaining HRRC improvement funds for each Borough to deliver improvements identified by a forthcoming best practice report.

Annual Procurement Plan 2024/25

The Authority approved its Annual Procurement Plan for 2024/25. The plan outlines projected procurements for the upcoming financial year, including significant contracts anticipated to exceed £1 million, which will require approval from Chief Officers and Members. The report highlighted strategic procurements, such as new IT infrastructure and a Digital Twin IT Platform, aimed at enhancing data-driven efficiency and organisational excellence. It also detailed ongoing work in circular economy projects, including the procurement for a temporary building for the Circular Economy Hub and the re-procurement of the Waste Electrical and Electronic Equipment (WEEE) contract. The plan also incorporated the Authority's commitment to low carbon procurement, with a developed policy, toolkit, and charter for suppliers.

Finance Update January 2024

Members received an update on the Authority's financial position and forecast for 2023/24. The report indicated a day-to-day financial performance showing a deficit, largely attributed to higher than budgeted contracted rates for waste disposal, increased business rates, and the inclusion of SERC insurance within supplies and services. The forecast for the year-end indicated a deficit of £0.8 million, which is projected to become a surplus of £1.3 million after accounting for estimated PPP contract income. Key Performance Indicators (KPIs) were reviewed, with two in amber and three in red. The Authority approved the carrying forward of unspent HRRC funding and programme budget from PPP income into 2024/25, and also approved the Treasury Management Plan for 2024/25.

IT Strategy Update

The Authority approved its updated IT Strategy for 2024-2029. The strategy aims to create a connected, secure, and inclusive workplace by leveraging current technology and embracing digitalisation. Key elements include a focus on robust cybersecurity measures, the responsible consideration and implementation of Artificial Intelligence (AI) after thorough research, and ensuring data collection and sharing with boroughs and stakeholders are not compromised. The strategy also emphasises sustainability by promoting responsible resource consumption and eco-friendly practices. The approved strategy includes a capital expenditure of £400,000 for implementation over five years, with an annual IT operational spend budgeted at £140,000 for 2024/25. The strategy outlines a phased approach to digital transformation, including cloud migration, enhanced security, and improved collaboration tools.