The West Surrey Voluntary Joint Committee meeting on Friday 16 January 2026 was scheduled to discuss the formation of a shadow authority for West Surrey, its operational structure, and the development of an implementation plan. The committee was also set to review its terms of reference and terms of procedure, and consider future meetings and work programmes.

Terms of Reference and Procedure

The committee was scheduled to consider the proposed terms of reference and terms of procedure for the West Surrey Voluntary Joint Committee. These documents outline the committee's purpose, scope, and how it will operate. The report pack included Annex 1, which provided further details on these terms.

Future Meetings and Work Programme

Discussions were scheduled regarding the future meetings and work programme of the committee. This included reviewing the proposed schedule for upcoming meetings and outlining the key areas of focus for the committee's work in the near future. Annex 1 for this item provided further details on the proposed work programme.

Formation of the Implementation Team and Programme Structure

A key item on the agenda was the formation of an implementation team and the proposed programme structure. This aimed to establish the necessary personnel and organisational framework to manage the transition and implementation of the West Surrey Shadow Authority. Annex 1 for this item detailed the proposed structure.

Implementation Plan Approach

The committee was set to review the approach to developing an implementation plan. This plan would likely detail the steps and strategies required to establish and operationalise the West Surrey Shadow Authority. Annex 1 and Annex 2 for this item provided further information on the proposed implementation plan approach.

Interim Statutory Officer Designations

The meeting was scheduled to address the interim statutory officer designations for the West Surrey Shadow Authority. This involved identifying and appointing individuals to key statutory roles within the shadow authority to ensure its initial operational readiness.